Home Benefits Links Publications Events Contacts
UACE Constitution
Bye-laws Standing Orders

 

1. The Association shall be known as the Universities Association for Continuing Education.
2A.

The objects of the Association shall be:

  1. to promote and advance continuing education within United Kingdom Universities and University Colleges;

  2. to promote and conduct research into continuing education within United Kingdom Universities and University Colleges and to disseminate the results of this research to the general public and interested organisations.
2B.

In furtherance of the above-mentioned objects but not further or otherwise the Association shall have the following powers:

  1. to provide a forum for the interchange of information on University continuing education;

  2. to encourage high standards in all areas of University continuing education;

  3. to obtain, collect and receive monies, funds and other property and to administer them in pursuance of the objects of the Association provided that the Association shall carry out no permanent trading activities in raising funds.
3. The Association shall ensure that its objects and activities remain wholly and exclusively charitable.
4. Institutional Membership of the Association shall be open to any institution whose Principal is a member of the Committee of Vice-Chancellors and Principals or of the Standing Conference of Principals. International Membership shall be open to Universities outside the United Kingdom. Associate Membership shall be open to Professional Institutions and Associations. Individual Membership shall be open to any member of academic or academic related staff who has been employed in an institution in full membership of UACE. All applications for Institutional, Associate, Individual and International Membership shall be decided upon and approved by the Council and shall be subject to the Bye-Laws. Each Institutional Member may appoint to the Council of the Association up to two representatives who will normally be responsible for continuing education. Each Associate Member may appoint to the Council one representative. International and Individual Membership shall normally attract no formal representation.
5. Honorary Membership of UACE may be conferred upon individuals by resolution at an Annual General Meeting and shall be subject to the Bye-Laws. Honorary Membership shall normally attract no formal representation.
6.

The Council shall be the supreme governing body of the Association. The Council shall be constituted as follows:

  1. Either one or two representatives of each Institution with Institutional Membership one of whom only will be a voting member.

  2. One representative from each Associate Membership body who shall be non- voting.

  3. Officers of the Council, ex officio, one representative of each of UACE (Scotland), UACE (Cymru) and the CVCP.

  4. The conveners of the UACE Council Networks, ex officio.

  5. Subject to the Bye-Laws, persons co-opted to and by the Council, who shall be non-voting.
7. The Officers of the Council shall be the Chair; three Vice-Chairs; the Secretary; the Treasurer and the Editor. They shall be elected in the manner laid down in the Bye-Laws. The Chair and Vice-Chairs need not be chosen from among the representatives appointed under Clause 4.
8. The Council may, from time to time, delegate to its officers and to committees and sub-committees such powers as it deems appropriate, provided that all such officers, committees and sub-committees shall report back to the Council as soon as possible.
9.

To assist it to carry out its objects, the Council shall:

  1. appoint an Executive Committee, consisting of the seven officers of the Council together with ten members elected by and from Council. Other persons may be co-opted to the Executive in accordance with the Bye-Laws. Executive may appoint sub-committees with delegated powers and responsibilities in accordance with the Bye-Laws.

  2. establish and appoint such networks, sub-committees and working parties as it may deem necessary, such bodies reporting to the Council. The membership of the networks, subject to Bye-Law 5, need not be confined to members of the Council, but a majority of the core membership should normally be members of Council.
10. There shall be an Annual General Meeting of the Council and such other meetings as may be required. Rules for calling meetings are contained in the Bye-Laws. An Annual General Meeting shall be held within eighteen months of the previous such meeting.
11. There may be Regional Councils. Each Regional Council shall elect a Chair and a Secretary and shall determine its own Standing Orders.
12. The assets of the Association shall not be held other than in England and Wales.
13. Each Institutional, Associate, Individual and International Membership body shall pay an annual subscription as agreed for each member and category of membership each year at the Annual General Meeting. Only a single category of Membership may be retained at any one time.
14. An Auditor shall be elected at the Annual General Meeting to approve the accounts each year.
15.
  1. Alterations to the constitution shall be made only at a special or Annual General Meeting of the Council and shall require the approval of at least two-thirds of the representatives present and voting.

  2. The Annual General Meeting shall be called by the Secretary and every member of the Council shall be notified of the time, date and place of the meeting at least twenty-one days before the event.

  3. A special general meeting of the Council may be called by any eight Council voting members. All members shall be given fourteen days notice of such a meeting, the notice specifying the time, date and place together with a notice of the business to be conducted. Only business on the agenda may be transacted.
16. A quorum for a meeting of the Council shall be twenty voting members or one-third of the membership, whichever is the greater.
17. If the Association decides that it is necessary or advisable to dissolve the charity it shall call a meeting of all members of the Association, of which not less than twenty-one daysÕ notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by two-thirds majority of the voting members present the Executive shall have power to realise any assets held by or on behalf of the charity. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of the charity as the members of the Association may determine or failing that shall be applied for some other charitable purpose. A copy of the statement of accounts, or account and statement, for the final accounting period of the charity shall be sent to the Commissioners.
[Top]    

Constitution Bye-laws (Amended 15 September 1998)

[Top]

1.

MEMBERSHIP OF THE ASSOCIATION

  1. In addition to Institutional Membership of the Association as set out in the Constitution, International Membership is open to Universities outside the United Kingdom and other institutions by agreement of Council. Associate Membership is open to Professional Institutions and Associations within the United Kingdom. Individual Membership is open to any member of academic or academic related staff who has been employed in an institution in full membership of UACE. Honorary Membership may be conferred upon individuals by resolution at an Annual General Meeting.

  2. Non-payment of the annual subscription fee will normally result in termination of membership.
  2.

MEMBERSHIP OF COUNCIL

  1. Persons may be co-opted to and by the Council up to a maximum of one tenth of the total membership of the same for an agreed period of time. Such co-options may include students and representatives of groups who may otherwise be under-represented in the membership of the Council.

  2. Persons may be invited by the Secretary to meetings of the Council as non-voting observers.
  3.

MEMBERSHIP OF EXECUTIVE

  1. A member of the University hosting the Annual Conference shall be an ex-officio member of the Executive for the year prior to the conference.

  2. An Editor, appointed by Executive, shall be an officer of the Council and an ex-officio member of the Executive.

  3. Co-options may be made to the Executive up to a maximum of one third of the total membership of the same and shall ensure an appropriate balance of professional interest and regional and gender representation. Co-options to the Executive shall normally be for a period of one year and co-opted members shall rank equal in all respects to elected members.

  4. The maximum term of office on Executive for all members, other than Officers, is 6 years, irrespective of the basis of membership. Once this 6 year term has been completed a former member shall become eligible for membership of the Executive only after a period of one year. An elected or co-opted member of Executive who is subsequently elected to an Office may serve a maximum of 8 years, including up to two terms in the Office concerned.
  4.

ELECTION OF OFFICERS AND MEMBERS OF EXECUTIVE

  1. Election shall be by single transferable vote. Nominations, proposed and seconded by voting members (see 4(c) below) together with any supporting statement by the candidate, shall be received by the Secretary not later than 30 days before the Annual General Meeting. In the event of an election, this shall be held by postal ballot in accordance with the timetable published by the Secretary and so as to permit the results to be announced at the Annual General Meeting.

  2. All officers and members of Executive shall be elected for a period of two years and shall be eligible for election to one further such period only. In the case of the Secretary election shall be 12 months in advance and in this interim period the person elected shall be designated Secretary elect and shall be a member of Executive.

  3. Each member Institution with Institutional Membership shall nominate a single representative only as the voting member. The nomination shall be made to the Secretary at or before the Annual General Meeting and shall be current until the next Annual General Meeting. Where an Institution with Institutional Membership has a single representative, he or she shall be deemed to be the voting member. An Institution may re-nominate an individual without limit.

  4. In the event of a voting member from an Institution being unable to attend, the Institution may nominate an alternate to be notified to the Secretary prior to the start of the Council meeting concerned. This provision will apply to all Institutions with Institutional Membership, irrespective of whether the Institution has one or two representatives, and will only apply to voting members.
  5.

NETWORK COMMITTEES OF COUNCIL

  1. Each Network shall have a convener appointed by Council for an agreed period. The convener shall be ex-officio a member of Council.
  2. Each Network shall have a core membership. The size of the core, and its membership and periods of appointment shall be agreed by Council. A majority of the core should normally be members of Council.
  3. Meetings of Networks shall, wherever possible, be open to staff of institutions represented on the Council.
  4. The responsibilities and authority of Networks shall be clearly set out in terms of reference approved by Council.
  6.

SUB-COMMITTEES OF EXECUTIVE

  1. Each Sub-committee of Executive shall have a convener elected by the Executive Committee for a period of two years, renewable no more than twice. While in office, a convener will be a member of Executive.
  2. Membership of each Sub-committee and lengths of appointment shall be agreed by Executive bearing in mind the need to ensure an appropriate balance of professional interest and regional and gender representation.
  3. The responsibilities and authority of Sub-committees shall be clearly set out in terms of reference approved by Executive
  7.

WORKING PARTIES

Ad-hoc working parties may be set up either by the Council or Executive. They shall have a specified lifetime which may be extended.

  8.

MEETINGS

Council shall meet not less than twice a year.

  9.

FINANCE

  1. An account shall be kept at such bank as the Council shall from time to time direct, in the name of the Universities Association for Continuing Education, into which all monies of the Council shall be paid on receipt. Cheques over £500 on the said banking account shall be signed by two out of the six officers one of whom must be the Chair or the Treasurer. Cheques below that amount may be signed by the Chair or Treasurer alone.

  2. The Treasurer shall maintain a record of the AssociationÕs income and expenditure and prepare a yearly statement of account which shall be audited by the auditor.

  3. For financial and all other transactions of the Association the year shall coincide with the University financial year, namely 1st August to 31st July.
  10.

BYE-LAWS

Amendments to the Bye-Laws shall be made only at a meeting of the Council of which prior notification of at least twenty-one days shall be given and shall require the approval of at least two-thirds of the voting members present. Amendments may also be made by unanimous resolution of Executive, subsequently ratified by the next Annual General Meeting.

[Top]    

Constitution Standing Orders
[Top] 1. At meetings, other than special meetings, of the Council, its committees and sub-committees, decisions shall be made by a majority of votes, the Chair having a casting vote. Amendments to the Constitution, Bye-Laws and motions at special meetings shall require a two-thirds majority of voting members present.
  2. A voting representative of a constituent institution unable to attend a meeting of the Council may send an alternate, who may speak and vote, provided that notice has been given to the Secretary prior to the meeting. In the case of an AGM or a special general meeting a representative may appoint a proxy provided that written notice has been given to the Secretary prior to the meeting.
  3. Motions should normally be put in writing and must include the names of the proposer and seconder. Substantive motions not notified in advance may be accepted at the discretion of the Chair.
  4. If the Chair judges that an amendment changes substantially the business of the motion, then the amendment may be refused.
  5.

Motions shall be taken in the following order:

  1. a motion for the suspension of Standing Orders (other that Standing Order number 1). In this case each member shall have the right to speak once only to the motion for suspension and a majority of three quarters of voting members is required for the motion to be carried.

  2. a motion that the motion be put. In this case the motion that the motion be put must at once be put to a vote without debate.

  3. a motion that the meeting be adjourned. This motion must be accepted by the Chair and a debate allowed.

  4. an amendment shall be voted upon before the next amendment may be proposed.
  6. Amendments to Standing Orders may be made by Executive. Such amendments must be ratified at the next Annual General Meeting.
  7. Except where an interpretation has been laid down in the Constitution or Bye-Laws, the interpretation of these Standing Orders rests absolutely with the Chair.
[Top]    

Home Benefits Links Publications Events Contacts